EIM Risk Managers Information Meeting

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The 2024 Risk Managers Information Meeting will take place on March 24-26 in Tampa, Florida at the JW Marriott Tampa. More information regarding this event including registration, hotel, event agenda, and optional activities can be found below.

Agenda

Speaker

Activities

Attendees

Hotel/Travel

General Information

Reimbursement Guidelines

Expense Report

FAQ

Registration

Registration is now closed.  EIM’s Risk Managers Information Meeting is an invite only event.  This event is free for all invited attendees.

Cancelations & Transfers

All cancelations must be submitted in writing.

Agenda

To get a detailed list of dates, times and places.

Speakers

NancyGiordano_BIO_Pic

Nancy Giordano

EIS_Logo_CMYK-1

A jewel in your Insurance Treasure Box

A panel of EIS participants will discuss their cell structure, success stories, formation process and address regulatory hurdles they have encountered along the way. 

JesseItzler_BIO_Pic

Jesse Itzler

Activities

To register for optional activities, simply select them when registering. If you are already registered, you can add activities to your existing registration by referencing your confirmation email. The subject line of that email contains the words “EIM” and “Registration Confirmation” and you can click the link at the top that reads “To make changes to your registration, please click here.” If you have any issues registering for optional activities, please email tragland@eimltd.com

 

SUNDAY, MARCH 24

Spa by JW

9:00 a.m. – 5:00 p.m. 

Revitalize your mind, body and spirit with a spa treatment of your choice. Complete with a relaxation lounge and an exclusive rooftop whirlpool spa, Spa by JW offers a full menu of treatments including massage, facial, manicure, and pedicure, designed to help you calm, indulge, invigorate and renew.

Private Fishing and Charter Tour

7:15 a.m. – 4:30 p.m. 

Tampa Bay is one of the country’s largest estuaries and home to some of the most sought-after game fish. Join us on a charter around Tampa’s beautiful mangrove islands with miles of shallow water fishing. Look for year-round Snook, Flounder, American Red Snapper, Gag Grouper, Black Tip Sharks, Amberjack, and Cobia action. Spring brings Kingfish, Spanish Mackerel and Tarpon, one of the most sought-after game fish. Whether a beginner or seasoned angler, your guide will share their deep knowledge and experience to ensure great fishing. Authentic Cuban sandwiches provided for lunch as well as other snacks and refreshments. 

Schedule:

 

  • 7:15 a.m. – Meet in Lobby 
  • 7:30 a.m. – Depart for Activity 
  • 7:45 a.m. – Arrive at Charter 
  • 4:15 p.m. – Depart for Hotel 
  • 4:30 p.m. – Arrive at Hotel 

Busch Gardens

9:15 a.m. – 5:30 p.m.

Explore Florida’s favorite coasters and thrill rides in Tampa Bay. Whether you’re a coaster enthusiast or want rides that are fun for the whole family, there is something for you at Bush Gardens. Take on an exhilarating triple-launch coaster, a family spin coaster that’s a different ride every time, epic coaster legends, and more. A private picnic lunch will also be provided. 

Schedule:

 

  • 9:15 a.m. – Meet in Lobby 
  • 9:30 a.m. – Depart for Activity 
  • 10:00 a.m. – Arrive at Busch Gardens 
  • 5:00 p.m. – Depart for Hotel 
  • 5:30 p.m. – Arrive at Hotel 

Spring Training - Philadelphia Phillies vs. Toronto Blue Jays

11:30 a.m. – 5:15 p.m.

Enjoy watching the Phillies vs Blue Jays at The Hot Corner Café, overlooking the baseball field. This prime location in the Picnic Terrace allows for a great view of the game, easy access to the Tiki Pavilion, and an all-you-can-eat buffet.

Schedule:

 

  • 11:30 a.m. – Meet in Lobby 
  • 11:45 a.m. – Depart for Activity 
  • 12:25 p.m. – Arrive at Stadium 
  • 1:05 - 4:15 p.m. – Approx. Game Time 
  • 4:30 p.m. – Depart for Hotel 
  • 5:15 p.m. – Arrive at Hotel 

MONDAY, MARCH 25

Spa by JW

10:00 a.m. – 5:00 p.m. 

Revitalize your mind, body and spirit with a spa treatment of your choice. Complete with a relaxation lounge and an exclusive rooftop whirlpool spa, Spa by JW offers a full menu of treatments including massage, facial, manicure, and pedicure, designed to help you calm, indulge, invigorate and renew.  Afternoon appointment times on Monday, March 25 are reserved for attendees only. Guests may only book spa appointments in the morning on Monday, March 25.

Power Boat Tour

12:00 – 4:00 p.m.

Blast off on Tampa’s newest 50-minute adrenaline-filled jet boat thrill ride. Experience the power of Bay Rocket’s 2800 horsepower with thrilling 180-degree spins, turns, and bow dips. Feel the rush as your guide cranks up the music for a blast off on the bay. The crew provides whimsical narration, fun interactive games, and a dance party on the cruise back. Across the Garrison Channel from downtown, the group will stop at American Social, the perfect location to take in views of the Tampa skyline on the waterfront with good company and great food and drinks.

Schedule:

 

  • 12:00 p.m. – Meet in Lobby
  • 12:15 p.m. – Depart for Activity
  • 12:30 p.m. – Arrive at American Social for Lunch
  • 2:00 p.m. – Depart American Social to Power Boat
  • 2:30 - 3:30 p.m. – Power Boat Tour
  • 3:45 p.m. – Depart for Hotel
  • 4:00 p.m. – Arrive at Hotel

Jet Skiing

12:00 – 5:00 p.m.

Enjoy fun on the water with a guided tour of Tampa Bay. This two-hour tour takes you on an exciting adventure around Tampa Bay with a stop at Pine Key Island, and two rides at Fantasy Island and Bayshore Boulevard. Ride down Hillsborough River Walk for an up-close view of Downtown Tampa. Across the Garrison Channel from downtown, the group will stop at American Social, the perfect location to take in views of the Tampa skyline on the waterfront with good company and great food and drinks.

Schedule:

 

  • 12:00 p.m. – Meet in Lobby
  • 12:15 p.m. – Depart for Activity
  • 12:30 p.m. – Arrive at American Social for Lunch
  • 2:00 p.m. – Depart American Social to Jet Ski
  • 2:30 - 4:30 p.m. – Jet Ski Tour
  • 4:45 p.m. – Depart for Hotel
  • 5:00 p.m. – Arrive at Hotel

Golf Outing

12:00 – 5:30 p.m.

Enjoy the afternoon at TPC Tampa Bay, a prestigious high-end 18-hole resort course. The stunning course winds through natural wetlands, cypress heads and lagoons, providing the perfect backdrop for outstanding golf. The masterfully designed course is meant to challenge the top golfers of the world, but also to provide a challenging and fun experience for players of all abilities. Boxed lunches will be provided at check-in. 

Schedule:

 

  • 12:00 p.m. – Meet in Lobby 
  • 12:15 p.m. – Depart for Activity 
  • 12:45 p.m. – Arrive at TPC Tampa Bay 
  • 1:00 p.m. – Shot Gun Start 
  • 5:00 p.m. – Depart for Hotel
  • 5:00 p.m. – Arrive at Hotel

Attendee List

Coming soon...

Hotel/Travel

JWMariottTampa

JW Marriott Tampa

510 Water Street
Tampa, FL 33602
Ph (813) 221-4950
Check-in: 4:00 p.m.
Check-out: 11:00 a.m.

EVENT HOTEL RATE AND CUT OFF DATE

Rate: $325 plus taxes per night

 

Energy Insurance Mutual attendees are responsible for making their own travel and hotel arrangements. A set number of rooms are available at the group rate for registered conference attendees until Thursday, February 29, 2024 or until the group block is sold out, whichever comes first. After this time, the hotel has the right to sell any available rooms at a rate which they choose. While EIM studies past attendance trends and the needs of our members, we cannot guarantee rooms will be available. Please plan ahead and secure a reservation as soon as possible to receive the group rate.

To make a reservation at the group rate, please click here.

 

To ensure that enough hotel rooms are available for attendees, EIM reserves the right to limit attendees to one room per registered attendee within the discounted guest room block. If this occurs, additional rooms can be reserved at the hotel's list rates as long as rooms are available.

Please contact tragland@eimltd.com should you encounter any issues with making a hotel reservation.

AIRPORT INFORMATION

Tampa International Airport (TPA): The Tampa International Airport is located approximately 8 miles (14 min) from the JW Marriott Tampa Hotel. For a list of airlines serving the Tampa International Airport, please click here.

 

GROUND TRANSPORTATION TO THE JW MARRIOTT TAMPA HOTEL

The JW Marriott Tampa Hotel is an approximately 14-minute drive from the Tampa International Airport. Click here for more information on ground transportation options.

 

PARKING

Self-parking at hotel per vehicle, per day - $28.00

Self-parking at hotel per vehicle, overnight - $38.00

Parking rates are not guaranteed and are subject to change.

 

Please visit the hotel’s website for additional information, maps, and driving directions.

Reimbursement Guidelines

EIM will reimburse each Member Company for the expenses incurred by one Risk Manager or Member Representative attending the meeting.

If you are unable to attend the meeting, you may send an alternate representative from your company.

If no one from your company is able to attend, you can send your Broker.  However, Broker expenses will not be covered.

All attendees will be responsible for hotel bill resort charges not otherwise billed to EIM upon departure from the hotel.

Below are the guidelines for the expenses that will and will not be reimbursed by EIM.

The expenses that will be reimbursed:

  1. Travel expenses equivalent to air travel for one person Coach Class fare only. Airfare reimbursement maximum is $1000.  Spouse/Guest are not reimbursable.
  2. Taxi service from the airport to the hotel will be reimbursed up to $60. A receipt is required.
  3. Shuttle service will be provided from the hotel to the airport on Tuesday only.  If shuttle service is not available, EIM will reimburse for taxi service up to $60 on Tuesday only.
  4. Sunday and Monday nights lodging will be reimbursed. However, if you are attending an all-day tour on Sunday, Saturday night’s stay will be reimbursed.  This does not include golf or spa activities.
  5. The following meals will be reimbursed for attendee and spouse/guest up to $50 per person: dinner Saturday if doing an all-day tour on Sunday, breakfast Sunday and lunch on Sunday & Monday (if you are not on a tour or golfing).
  6. Each traveler will be reimbursed for one baggage fee.

The expenses that will not be reimbursed:

  1. Flight expenses (seating upgrades, extra leg room or early check-in).
  2. Rental car.
  3. Hotel parking.
  4. Departing city airport parking or car/taxi service.
  5. Travel meals (to/from the meeting).
  6. Tips.
  7. Internet service.
  8. Personal items purchased (golf balls, apparel, souvenirs).
  9. Expenses incurred by Brokers attending the meeting.
  10. Activities or amenities not organized by EIM (add-on spa services, hotel room mini bar, etc.).

After the meeting, each Risk Manager or Member Representative attendee should submit an EIM expense report (available on the EIM website) for reimbursement (converted to US dollars if applicable).  Include all receipts and a copy of your airline ticket.  If you have any questions concerning these reimbursement guidelines, please contact Taniyka Ragland at tragland@eimltd.com.

General Information

Dinners

The evening events on Sunday, March 24th and Monday, March 25th, will include a buffet dinner and entertainment.

 

Attire

Business casual attire is appropriate for all daytime and evening functions.

Reception/Dinner will be an outside event on Monday, March 25th.  Please dress accordingly.

 

Temperature

The average daytime temperature for Florida in March is 75 degrees and 60 degrees at night.

Expense Report

Expense reporting instructions will be provided soon.

Frequently Asked Questions

When I register, do I have to make my own hotel reservations?

Yes, once you register for the conference you will need to register with the hotel separately.  See the Hotel/Travel link.

 

How many nights will EIM reimburse me for the hotel?

EIM will pay for two nights stay at the hotel. If the attendee registers and has participated in an all-day activity sponsored by EIM on Sunday, EIM will pay for the Saturday night stay. See Reimbursement Guidelines.

 

Can I bring more than one guest?

Each attendee is allowed to bring one guest.

 

Are children allowed at the conference?

EIM does not allow children to participate in activities, receptions, dinners or meetings. Must be 18 years or older.

 

Does EIM provide breakfast for guest?

Attendees and their guest can enjoy a complimentary breakfast in the meeting room.  Monday and Tuesday from 7am – 8am.

 

How much will EIM reimburse me for meals not provided?

All qualifying meals will be reimbursed up to $50 per person per meal.

Qualifying meals:  Saturday dinner, Sunday & Monday lunch (if not participating in golf or off-site activity)

 

Can I change my activities once I receive the confirmation?

Yes, only if there is room available in the new activity.

 

Do you have a shuttle service available to and from the airport?

Departure shuttle service will be available every 30 minutes to the Tampa International Airport (TPA).  Shuttles will begin at 11 a.m. and end at 3:30 p.m.  However, a reimbursement up to $60 will be given for a taxi ride from Tampa International Airport to the JW Marriott Tampa.

 

Are boxed lunches provided with the activities?

EIM provides lunches for those attendees participating in the tours and golf.

 

How do I submit my expenses to EIM?

See above.  Expense reporting instructions will be provided soon. See Reimbursement Guidelines.